Terms and Conditions

Project Checkpoint Contract Terms and Conditions

These Terms and Conditions are part of the contract you enter into when you engage Project Checkpoint. We're about to embark on a business journey together which involves trust, communication, and hopefully, a whole lot of fun. So that we can enjoy these things and understand our roles and responsibilities, please read these Terms and Conditions carefully and get in touch [geetha.ortac@projectcheckpoint.com.au] if you have questions.


Your access to and use of the Service is conditioned on your acceptance of and compliance with these Terms and Conditions. These Terms and Conditions apply to all visitors, users and others who access or use the Service or access the Website.


By accessing or using the Service you agree to be bound by these Terms. If you disagree with any part of the terms then you may not access the Service.

1.0 Agreement to engage a Service or Services 

This Agreement sets forth the general terms and conditions of your engagement with Project Checkpoint and any of its products or services. Before we commence our work together, we need your (“client”, “individual”, “company”, “organisation”, “institution”) signed contract by email to hello@projectcheckpoint.com.au and full payment of 1st deposit or installment prior to commencement of work. This confirms the commencement of the service(s) as agreed between us, along with the scope of work, quoted price, date of 1st payment, and proposed start and end dates.

2.0 Contracting on behalf of others

You may engage Project Checkpoint on behalf of others – which may include another individual, company, organisation or institution. In this case, you need to clarify and agree on the person or persons responsible for executing the contract and payments. This information needs to be confirmed and provided in an email to Project Checkpoint.  


You agree to indemnify Project Checkpoint against any claim for compensation or damages brought about as a direct or indirect consequence of the work we do for you (“your”, “client”, “individual”, “company”, “organisation”, “institution”).

3.0 Quote for Services

Project Checkpoint offers both fixed and hourly rate pricing to cover all services provided to you. The type of pricing depends on the service. Details of pricing will be discussed with you prior to finalising the quote. Prices on the quote(s) provided are valid for 28 days from the date included in the quote. If you do not respond or accept the quote within the 28 days, Project Checkpoint will deem the quote lapsed and the agreed prices will no longer be valid. Please note that any service(s) or changes (e.g. scope, direction, project) requested or required outside of our contractual agreement will incur additional charges and may impact the completion date. Intention to make changes or to add services must be confirmed with Project Checkpoint via email with a minimum notice of 7 days.

Also, additional charges will incur if you require Project Checkpoint to liaise with external agencies (“company”, “organisation”, “institution”) on behalf of you.

4.0 Communication

For Project Checkpoint to deliver a high-quality and responsive service to you, it is important that you are available throughout the agreed contract period. While we understand that unforeseen circumstances may occur, please notify Project Checkpoint of any delays or planned holidays as soon as possible. You may nominate an alternate contact person during your absence. Project Checkpoint must receive details of the alternate contact person at least 5 days prior to your date of absence. If we experience no response from you or the nominated alternate contact person continuously for 28 days, Project Checkpoint will terminate the contract with immediate effect. A prorated refund (minus the amount covering for all services delivered up till the date of termination + AUD $50 administration fees) will be provided to you, along with a written confirmation via email to notify the contract termination.

5.0 Payment Terms

Before commencement of work, Project Checkpoint will invoice you for a deposit of 50% or an amount as agreed of the total quoted price. Work will not commence until the deposit is received in full unless an exception has been agreed between Project Checkpoint and you (“your”, “client”, “individual”, “company”, “organisation”, “institution”). The final invoice will be issued two weeks (or earlier depending on the contract length or service type) prior to our agreed date of completion. The final amount may vary depending on any changes or additions requested by you (“your”, “client”, “individual”, “company”, “organisation”, “institution”) – refer to 'Section 8. Changes in Scope'. Invoices will be sent electronically. These terms may differ if you have opted for an installment payment scheme, full upfront payment, or engaging the coaching or capacity-building services.

Payment terms are 7 working days from the date on the invoice if you are based in Australia, and 14 working days if you are based outside of Australia. Payments are accepted via bank transfer or other online money transfer services (if you are outside of Australia). Please notify Project Checkpoint if you require additional time to make the first payment or a time-frame that is more suitable to meet your financial needs and organisational policies.

Any other costs (including accommodation, presenter fees, courier, travel costs) to the service(s) engaged with Project Checkpoint are in addition to the amount quoted and shall be charged to you as required. These costs will be itemised separately in the invoice.

6.0 Late Payment

The issued invoice is payable within 7 working days (if based in Australia) or 14 working days (if based outside of Australia) of receipt (from date on the invoice). If payment is not received within this period, Project Checkpoint reserves the right to charge a late payment fee of 10% for the first 21 days overdue and 20% thereafter. Unless an alternate payment term has been discussed and agreed with Project Checkpoint.


You (“your”, “client”, “individual”, “company”, “organisation”, “institution”) agree to pay Project Checkpoint any expenses incurred in collecting outstanding debts due by you to Project Checkpoint.

7.0 Payment Methods

Payments to Project Checkpoint within Australia are made via a bank transfer or PayPal. For payments made to Project Checkpoint outside of Australia, we recommend Transferwise. Please note that while we recommend Transferwise, we do not endorse or receive any commissions from them.

8.0 Changes in Scope

Any modifications to the original agreed work plan or training brief during the course of execution will render changes to provided initial quote, and additional fees/charges may be applied to cover time and expenses. The new quote will need to be approved and a revised deposit paid before work can restart.

9.0 Grant Review Services 

Please note that we do not write your grant applications or neither does the review guarantee a successful grant application. The aim of this service is to ensure that you (“your”, “client”, “individual”, “company”, “organisation”, “institution”) prepare a thorough and well thought out application. Project Checkpoint will not provide a refund if in any case of an unsuccessful grant application.

10.0 Timeframes

We will try our very best to ensure to meet all deadlines as indicated. However, circumstances beyond our control such as medical emergencies, illnesses, family emergencies or natural disasters may prevent us from getting deliverables to you on time. Project Checkpoint will inform you within 2 business days if any delays are anticipated. However, if Project Checkpoint is unable to complete a deliverable(s) because we have not received the required information from you, we will continue the project at the next available opportunity. This may affect the overall delivery timeline.

11.0 Cancellation

It is in your interest to furnish Project Checkpoint with all the necessary information to provide quality services that meet your requirements. If the final output is rejected on the basis of scope, direction or our interpretation of your needs, amendments or circumstances, you are liable for the full cost of the initial quote.


If a contractual agreement is canceled after written confirmation has been received, but before any work has commenced, we reserve the right to retain the AUD$50 administrative fee with no other payments required. If it is canceled after the completion of the first draft, we reserve the right to invoice the agreed fee in full.

12.0 Non-Disclosure and Confidentiality Agreements

Please notify Project Checkpoint if you require us to sign a confidentiality or non-disclosure agreements you (“your”, “client”, “individual”, “company”, “organisation”, “institution”) deem necessary. This will require that you agree to indemnify me ("Project Checkpoint") against any action whatsoever by you or a third party, associated with the accidental disclosure or loss of this information.

13.0 Copyright

Project Checkpoint reserves the right to use selected projects as case studies resulting from our work with you (“your”, “client”, “individual”, “company”, “organisation”, “institution”) for self-promotion or advertising purposes unless specifically forbidden to do so by a confidentiality or non-disclosure agreement. Project Checkpoint may approach you for a testimonial after the project is completed to your satisfaction, although provision of the testimonial is not obligatory.

14.0 Intellectual property rights

This Agreement does not transfer to you any intellectual property owned by Project Checkpoint or third parties, and all rights, titles, and interests in and to such property will remain (as between the parties) solely with Project Checkpoint. All trademarks, service marks, graphics, slides, resources, templates and logos used in connection with our Website or Services, are trademarks of Project Checkpoint or Project Checkpoint licensors and cannot be used for commercial purposes. Other trademarks, service marks, graphics, templates and logos used in connection with our Website or Services may be the trademarks of other third parties. Your use of our Website and Services grants you no right or license to reproduce or otherwise use any Project Checkpoint or third-party trademarks.

15.0 Entire Agreement

These Terms and Conditions constitute the entire agreement and understanding of the parties and supersede any previous agreement between the parties. A waiver of a breach of any of the provisions of this Agreement shall not be construed as a continuing waiver of other breaches of the same or other provisions.


They shall be governed by Australian law, and the parties hereby agree to submit themselves to the exclusive jurisdiction of Australian Courts.

The terms and conditions was last updated on 19 July, 2021